ACCOUNTING MANAGER

Full-Time Position near Atlanta, Ga📍

Reports to Director of Operations

We’re hiring an Accounting Manager to bring structure, consistency, and strategy to our financial operations. This is a foundational role that will own accounts receivable and payable processes, manage payroll, liaise with our bookkeeping partner, and develop key financial systems that don’t yet exist. You’ll be the go-to person for internal financial questions and the voice behind client payment communication when needed. If you’re a self-starter who loves building systems from scratch and thrives in a fast-paced digital business environment, we’d love to meet you.

At Paid Ads Academy, you'll get a front-row-seat to one of the fastest growing woman-owned startups in the advertising education space for entrepreneurs.

Values alignment is non-negotiable. Our team is built on a shared commitment to our core values, which make it RAIN. These values guide how we work, lead, and grow together:

• R – Results-Driven
• A – All-In Attitude
• I – Integrity First
• N – Next Level

Who You Are

You’re proactive, resourceful, and not afraid to bring order to chaos. You have strong accounting experience and enjoy building processes that support sustainable growth. You’re comfortable in the online business world, especially platforms like Kajabi, and you can spot a missing receipt or overdue payment a mile away. You’re also patient and professional when communicating about sensitive financial topics, whether it’s a failed payment, a payroll question, or a budgeting decision.

Key Responsibilities

Accounts Receivable (AR)

• Monitor all client payments processed through Kajabi
• Track payment defaults, initiate outreach, and manage off-cycle or manual payment resolutions
• Communicate with clients regarding failed payments, card updates, or billing issues
• Establish and maintain AR processes for all programs and coaching offers

Accounts Payable (AP)

• Set up clear, repeatable processes for vendor payments and expense tracking
• Ensure timely payment of contractors, service providers, and recurring business expenses
• Maintain proper documentation and categorization of all business expenditures
• Track affiliate performance and ensure accurate, on-time monthly partner payouts.

Payroll

• Process team and contractor payroll on a biweekly or monthly basis
• Ensure compliance with payroll tax requirements and year-end documentation (e.g., W-2s, 1099s)
• Track compensation, bonuses, reimbursements, and time reporting if applicable
• Track and organize payroll documents and forms for accuracy and compliance 

Financial Systems & Reporting

• Build and maintain a company-wide budget with quarterly forecasting
• Create and manage internal financial reports (e.g., revenue tracking, expense reporting, profitability)
• Identify financial insights that support strategic decision-making
• Collaborate with the team on revenue goals and cost control strategies

Financial Process Development & Optimization

• Document SOPs for key financial tasks
• Identify inefficiencies and recommend improvements to existing workflows
• Train team members on financial processes or software as needed

Vendor & Contractor Management

• Onboard and manage vendor/contractor billing and agreements
• Track open purchase orders, unpaid invoices, and outstanding balances
• Handle disputes or discrepancies in vendor invoices or service delivery

Cash Flow Monitoring

• Monitor and project cash flow on a regular basis
• Alert leadership to any upcoming cash shortfalls or concerns
• Assist in creating short- and long-term financial projections

Bookkeeping Liaison

• Be the primary point of contact for our outsourced bookkeeper
• Ensure all revenue, expenses, and reconciliations are accurately recorded
• Provide context and documentation for unusual transactions or business shifts
• Coordinate tax prep and filing documentation

Qualifications

• 5+ years in an accounting, bookkeeping, or financial operations role
• Experience managing AR/AP and payroll (Gusto, QuickBooks Payroll, ADP, Paychex, or similar tools)
• Familiarity with Kajabi, Stripe, or online course platforms preferred
• High attention to detail and strong organizational skills
• Excellent communication skills, especially around financial policies and follow-up
• Ability to build new systems with little handholding
• Must be a licensed CPA (Certified Public Accountant)
• Applicants must provide professional references. Any offer of employment is contingent upon satisfactory reference checks and the successful completion of a background check.

Nice to Have

• Experience in a coaching or digital course business
• Working knowledge of budgeting, forecasting, and cash flow planning reports and tools
• Familiarity with project management tools
• Familiarity with AirTable

Location and Schedule:

• Remote position based in Atlanta (within a 1-2 hour drive of the city)
• The Accounting Manager must be available for scheduled on-site meetings with the CEO and Founder as necessary to support business and financial oversight.
• Standard work hours are Monday-Friday, 9am-5pm EST, however we offer great flexibility

Compensation: 

• $80,000-$110,000 annual salary with exponential growth potential

Benefits:

• Unlimited Paid Time Off: Flexible paid time off followed by unlimited paid time off (after 6 months of employment) and company-wide holidays
• Retirement: 401k retirement savings plan (after 6 months of employment) with employer match 
• Wardrobe Stipend: $2,000 1st-year bonus for business and event attire 
• Home Office Stipend: Home office stipend for you to create a productive workspace 
• Fully-Paid Incentive Trip: Annual incentive trip to a bucket-list destination with the team 
• Private Wellness Center: Monthly access to a private wellness center (gym, sauna, cold plunge) 
• Flexible Work Location: You'll work from wherever you want as long as your work is done well and on-time.

About Paid Ads Academy  

Vision

To be the go-to advertising training partner for entrepreneurs and their teams.

Mission

We empower entrepreneurs and their teams how to become findable™ for what they do by mastering paid ads in-house.

Values: Our core values make it RAIN. 

R – Results-Driven
Performance is our priority. We work with relentless focus to deliver results for ourselves, our team, and our clients so they can win.

A – All-In Attitude
We’re proactive not reactive. We show up ready to serve others and we step in before it’s asked because we are all in on the mission.

I – Integrity First
The right thing is the best thing. We take ownership, act quickly on mistakes, and prioritize trust through high-quality work.

N – Next Level
We’re committed to growth. We are coachable, eagerly invite feedback, and are committed to delivering work that goes above and beyond.